GENERAL INSTRUCTIONS

1. For seeking any kind of Consular Services the presence of the applicant is mandatory
2. Passports are re-issued on expiry of final validity (can be done from one (1) year), on exhaustion of page, damage or lost, change of appearance / personal particulars etc.
3. Fees paid for consular services is not refundable.
4. Application forms for various consular services may be downloaded from the Embassy website or collected from the consular wing.

DOCUMENTS TO BE SUBMITTED FOR CONSULAR SERVICES:

A) RE-ISSUE OF A PASSPORT ON EXPIRY OF VALIDITY OF CURRENT PASSPORT OR ON EXCHAUSTION OF PAGES

1. Indian Passport / Residence Card / Work Permit
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested
5. An affidavit that the applicant remains an Indian citizen (click here to download) 

B) RE-ISSUE OF A PASSPORT ON SPLITTING NAME

1. Splitting of given name into first name and surname may be allowed subject to procedure of at least two Indian public documents.
2. Indian Passport / Residence Card / Work Permit
3. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
4. Photocopy of Passport, self-attested
5. Photocopy of Residence Permit / Work Permit, self-attested
6. An affidavit that the applicant remains an Indian citizen (click here to download) 
7. At least two (2) Indian public documents issued in the desired name to ascertain the actual name of the applicant, with photographs (Aadhaar card, PAN card, Election card, Voter card etc)

C) RE-ISSUE OF A PASSPORT DUE TO CHANGE OF NAME

1. Indian Passport / Residence Card / Work Permit
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested
5. An affidavit that the applicant remains an Indian citizen (click here to download) 
6. At least two (2) public documents issued in the desired  name to ascertain that the applicant has actually changed his name, with photocopies (Adhar card, PAN card, Election Card, Voter Card etc.)
7. Clippings of two (2) local newspapers or the Gazette notification of the concerned State Government as the case may be 

D) RE-ISSUE OF A PASSPORT WITH ADDITION /DELETION OF SPOUSE NAME

1. Indian Passport / Residence Card / Work Permit
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested
5. An affidavit that the applicant remains an Indian citizen (click here to download) 
6. Marriage Certificate in original duly attested by the Ministry of External Affairs, New Delhi with Photocopy or Joint declaration signed by both husband and wife with joint photo.  If the Marriage conducted in Greece a certificate issued from the registry of the municipality of the residence of the holder is required. 
7. In case of divorce the Decree of divorce in original duly attested by the Ministry of External Affairs, New Delhi with Photocopy. If the Decree of divorce is issued by local court in Greece, the same should be notarized and attested.
8. In case of death of the spouse a Death Certificate in original duly attested by the Ministry of External Affairs, New Delhi with Photocopy. In case of death in Greece a certificate issued from the registry of the municipality of the residence of the holder is required.

E) RE-ISSUE OF A PASSPORT DUE TO CHANGE OF APPEARANCE

1. Indian Passport / Residence Card / Work Permit
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested
5. An affidavit that the applicant remains an Indian citizen (click here to download) 
6. An Affidavit in change in appearance (click here to download) 
7. Two (2) witnesses along with photocopy of passport and valid residence / work permit (self-attested)

F) LOST/DAMAGED PASSPORTS

1. Indian Passport in case of damaged passport
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of lost/damaged Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested
5. FIR from Greek Police, for lost passport
6. Affidavit of lost/damaged passport – Annexure F (may be obtained from Embassy) / (click here to download) 
7. An affidavit that the applicant remains an Indian citizen (click here to download) 
8. Explanatory letter 

G) CHILD'S PASSPORT 

1. Indian Passport / Residence Card 
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, attested by parents
4. Photocopy of Residence Permit, attested by parents. 
5. Photocopies of parents passport along with original and Residence Permit / Work Permit, self-attested
6. Translated copy of birth certificate from the Ministry of Foreign Affairs along with photocopy of the original birth certificate in Greek (for infants)
7. Specimen Affidavit/Declaration by applicant’s parent(s) or guardian for issue of passport to Minor - Annexure D (click here to download) 
8. Specimen Affidavit/Declaration by a single parent of the child born out of wed-lock - Annexure C (click here to download) 
9. Specimen affidavit/Declaration by applicant’s parent or guardian when one parent has not given consent - Annexure G (click here to download) 
10. One recent colour Photographs, Size: 5cm * 5cm with 60 - 70% of face. 
11. An affidavit of parent that the child remains an Indian citizen (click here to download) 

Notes: 

• The Passport applications and other documents have to be signed by both parents
• Either, parents shall be present at the Embassy while applying for the Passport of their minor child / children or one of the parent with the Passport of the both parents may be present. However they have to submit signed declaration for issue of Passport to minor (Annexure D) by both parents. In case one of the parent is living abroad the consent of the parent in Annexure D dully attested by Indian Mission / Post abroad should be submitted.
• Either, sign by parent or thumb impression of the child is required in signature box on the first page under the photograph and on last page of the application form (left hand thumb impression)
• The passport will be valid for five years or till the minor attends the age of 18 years whichever is earlier. However, minors in the age group of 15 to 18 years are eligible to apply for 10 years validity passport with additional fees.

H) EMERGENCY CERTIFICATE

1. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
2. An affidavit that the applicant remains an Indian citizen (click here to download) 
3. Affidavit of lost passport – Annexure F (click here to download) 
4. Self explanatory letter  showing  the details of his entry to  Greece and circumstances under which passport lost . 
5. Photocopy of Passport, self-attested
6. Photocopy of Residence Permit / Work Permit, self-attested
7. Photocopy of visa, in case of tourists
8. FIR from Greek Police in case of lost passport
9. One recent colour Photographs, Size: 4cm * 3cm with 60 - 70% of face. 
10. Return tickets to India

I) MISCELLANEOUS SERVICES BASED ON INDIAN PASSPORT

The applicant needs to bring his Passport and Residence Permit / Work Permit and photocopies of these documents for availing Miscellaneous Services in the Embassy. The applicant also needs to bring the additional documents as listed below of each of the following services: 

Miscellaneous Certificates: 

1. Indian Passport  and Resident/ work  Permit/
2. Photocopy of Passport, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested
4. Original supporting documents with photocopies

Family Certificate: 

1. Indian Passport/ Resident/work Permit
2. Photocopy of Passport, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested
4. Marriage Certificate duly attested by Ministry of External Affairs, New Delhi with Photocopy
5. Photocopy of Passport of spouse
6. Birth Certificate or Photocopy of Passport of children

Life Certificate: 

1. Indian Passport/ Resident/work Permit
2. Photocopy of Passport, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested

Attestation of passport or any other document: 

1. Indian Passport/ Resident/work Permit
2. Photocopy of Passport, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested
4. Original document with photocopy which need authentication 

Attestation of Signature of Indian National: 

1. Indian Passport/ Resident/work Permit
2. Photocopy of Passport, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested
4. Document in which signature is required 

* Affidavit for no objection for issuing passport to my child (click here to download) 

* Power of attorney with two (2) witnesses along with passports/resident permit and photocopies of their passports/resident permit (self-attested) .

Police Clearance Certificate: 

1. Indian Passport/ Resident/work Permit
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passport, self-attested
4. Photocopy of Residence Permit / Work Permit, self-attested

Surrender of Passport Certificate: 

1. Indian Passport / Foreign Passport
2. Application Form, filled online (https://mportal.passportindia.gov.in/mission/gpsp/AuthNavigation/Login)
3. Photocopy of Passports, self-attested
4. Proof of acquiring foreign nationality 

Attestation of Documents: India is one of the signatories to The Hague Apostille Convention and the new scheme was implemented in India on 29.8.2007. The purpose of the Convention is to reduce the two stage authentication of public documents to one single stage. If a public document is apostilled by the country of origin, it does not require re-authentication by the authorities of the country in whose territory it has to be produced, provided both the countries are party to the Apostille Convention. With India's accession to the Convention, re-authentication of documents in Greece is not necessary as Greece is also a party to the Apostille Convention.

F) REGISTRATION SERVICES

Marriage Registration: 

1. Indian Passport/ Resident/work Permit of bride and bridegroom
2. Photocopy of Passport of bride and bridegroom, self-attested
3. Photocopy of Residence Permit / Work Permit, self-attested
4. Request of marriage registration under the section 17 of the Foreign Marriage Act, 1969 (33 of 1969) (click here to download) 
5. The First Schedule - Form of Notice of Intended Marriage (click here to download) 
6. Original full page of two (2) local leading newspapers of permanent residence (preferably in Hindi or English) and in one (1) newspaper of present residence (click here to download) 
7. Form-III- Sworn Affidavit of bride and bridegroom (click here to download)
8. The Second Schedule – Declaration to be done by bride and bridegroom (click here to download) . Physical presence of three (3) witnesses with their passports/resident permits and self attested  photocopies of these documents. 

Registration of birth:

All Indian nationals who are residents in Greece are required to register the birth of their children in the Embassy within three months from the date of birth. 

The applicants are required to submit photocopies of parent's passports along with Residence Permit / Work Permit in Greece and translated copy of birth certificate from the Ministry of Foreign Affairs along with photocopy of the original birth certificate in Greek.

Registration of death of Indian in Greece:

In case of death of Indian in Greece the family/relative/friends of the deceased should furnish information of death of the person to the Embassy for registration of death. The following documents are required for registration of death: 

1. In case of cremation in Greece: 

1. Passport of the deceased 
2. Photocopy of Passport and Residence Permit / Work Permit in Greece of informer, self-attested
3. Death certificate from the Municipality of Greece with translated copy from the Ministry of Foreign Affairs and  Cremation certificate 

1. In case mortal remains to be sent to India:
2. Passport of the deceased
3. Photocopy of Passport and Residence Permit / Work Permit in Greece of informer, self-attested
4. Death certificate from the Municipality of Greece with translated copy from the Ministry of Foreign Affairs.
5. Embalming certificate with translated copy from the Ministry of Foreign Affairs.
6. Certification for safe transfer of the mortal remains, by the Directorate of environmental hygiene and sanitary control.
7. Affidavit and contact number (of India) from family/relative of the deceased in India taking the responsibility to receive the mortal remains in India.

DETAILS OF FEES FOR CONSULAR SERVICES